The Complete Guide to Wedding Place Cards & Table Numbers
Place cards vs. escort cards, caterer meal indicator stamps, cardstock printing weights, and seating chart management.
Folded tent place cards keep tables organized and ensure catering staff deliver the correct meal entree effortlessly.
1. Step-by-Step Guide: How to Generate & Print Place Cards
Creating professional, elegant reception cards at home is easy with this 4-step workflow:
Step 1: Choose Your Card Format (Folded Tent vs. Flat Escort)
If placing cards directly above the dinner plate or on top of linen napkins, select Folded Tent Cards (which stand upright without requiring card holders). If using small brass, wooden, or acrylic card stands, select Flat Escort Cards.
Step 2: Assign Tables & Meal Icons for Catering
Input your guest names alongside their assigned table number and chosen entree (Beef, Chicken, Fish, or Vegetarian). Catering teams require these icons so banquet servers can deliver 150 plated hot meals smoothly without asking each guest what they ordered.
Step 3: Print on 80lb–110lb Cardstock Paper
Click "🖨️ Export PDF / Print Cards". Load heavy cardstock (80lb to 110lb cover weight / 216–300 GSM) into your home printer or take the PDF to a local print shop (FedEx/Staples). Use a ruler and precision rotary trimmer to cut along the guidelines.
Step 4: Export Word Manifest for Your Maitre D' & Caterer
Click "📝 Export Word Manifest (.doc)". Hand this organized table-by-table list directly to your catering captain and wedding coordinator during setup so they know exact dietary counts for each table.
2. Place Cards vs. Escort Cards vs. Seating Charts
| Stationery Item | Where It Is Placed | Primary Purpose | When Required |
|---|---|---|---|
| Escort Cards | Entryway display table during cocktail hour | Tells guests which table number to walk to | Alternative to a large mirror seating board |
| Place Cards | Directly at each individual dining seat | Assigns exact chair & displays meal choice | Mandatory for plated multi-choice meals |
| Table Numbers | Center of the table floral arrangement | Visible landmark for guests & servers | Mandatory for all receptions over 30 guests |
🔗 Integrated Reception Planning Tools
Frequently Asked Questions
How do I score and fold tent cards cleanly without creasing?
To get a crisp, professional fold on heavy 100lb cardstock, use a ruler and a bone folder (or the back edge of a butter knife) to gently score the centerline before folding. This creates a sharp edge that stands upright without cracking the paper fibers.
Can I print table number centerpiece cards with this tool?
Yes! Change the format dropdown to "🔢 Table Centerpiece Cards (5x7)" and the tool automatically formats large, beautiful table centerpiece signs ready to insert into photo frames or floral stands.
How do I export the table manifest for my venue captain?
Click "📝 Export Word Manifest (.doc)" at the top of the page. You'll receive an organized Word document with each table listed, all seated guests, and the exact meal counts for the catering kitchen.